A simple breakdown of all the costs of being a landlord

We understand that when it comes to looking at letting your property and choosing a letting agency, one service does not fit all. You might only need help finding a good tenant; you might want help with everything.

Whether you want to be hands on with your investment, or sit back and allow someone to manage your property on your behalf, Prospect has the solution for you. We offer three tiers of service, covering everything from just finding you a tenant to our most popular option, the Fully Managed service, where we take care of everything from rental payments to maintenance.

Our Property Management services are award-winning, so regardless of which tier you opt for, you can rest assured you and your property will be well looked after.

Discover what is included in each of our different service levels on the handy chart below. If you’re ready to speak with your local lettings expert, then click one of the buttons below to give us a call or arrange your free, no obligation lettings valuation.

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Your Service Options

Fully managed
service


13.78%

(16.53% inc VAT)

  • Collect and remit the monthly rent received
  • Pursue non-payment of rent and provide any advice on the rent arrears protocol if required
  • Deduct commission and other works costs
  • Advise all relevant utility providers of changes
  • Undertake two inspection visits per annum and notify Landlord of the outcome
  • Arrange routine repairs and instruct approved contractors (providing two quotes)
  • Hold keys throughout tenancy term
  • Emergency 24 hour contact number

Rent collection
service


10.67%

(12.8% inc VAT)

  • Collect and remit the monthly rent received
  • Deduct commission and other works costs
  • Arrange payments from rental for statutory requirements
  • Pursue non-payment of rent and provide any advice on the rent arrears protocol if required.

Portfolio
service


10.67%

(12.8% inc VAT)

  • Collect and remit initial month’s rent received
  • Agree collection of any shortfall and payment method
  • Provide Tenants with method of payment
  • Deduct any pre-tenancy invoices
  • Make any HMRC deductions and provide Tenants with the NRL8 (if relevant)

Rent Protection Service

Rents up to £1,999 pcm - £36 inc. VAT per month
Rents up to £2,000 pcm -£60 inc. VAT per month

Our Rent Protection service provides peace of mind for landlords across Berkshire, Hampshire, and Surrey. With no excess to pay, legal expenses cover up to £100,000, and rent protection up to £15,000 a month, we’re here to make sure your investment is fully safeguarded—whether it’s missed rent payments, tenant evictions, or even squatters.

Learn more

Landlord service fees


Setup Fee

£367 + VAT (£440.40 inc VAT)
  • Agree the market rent and find a Tenant/s in accordance with the Landlord guidelines
  • Advise on refurbishment
  • Provide guidance on compliance with statutory provisions and letting consents
  • Carry out accompanied viewings (as appropriate)
  • Market the property and advertise on relevant portals
  • Erect board outside property in accordance with Town and Country Planning Act 1990
  • Advise on non-resident tax status and HMRC (if relevant)

Inventory / Check out / Check in fees

Inventory Fee available on request

Dependent on the number of bedrooms and/or size of the property and outbuildings. Please call your Property Manager for a quotation

Learn more

Deposit Registration Fee

£4.80 PCM (inc. VAT)

Tenancy Find Service Fee

£60.00 (inc. VAT)

Register Landlord and Tenant details and protect the security deposit with a Government-authorised Scheme. Provide the Tenant(s) with the Deposit Certificate and Prescribed Information within 30 days of start of tenancy

Additional property visits

£90.00 (inc. VAT)

To attend for specific requests such as neighbour disputes; more visits are required to monitor the tenancy; or any maintenance linked visit

Instruction of a Domestic Energy Assessor for an EPC - valid for 10 years

£120.00 (inc. VAT)

Gas and Electrical safety Testing Combined Certificate

£199.00 (inc. VAT)

Gas and Electrical safety Testing Individual Certificates

£112.00 (inc. VAT)

Combined gas safety certificate and boiler service

£245 (inc. VAT)

Fixed Wired EICR Electrical Report

Studio to 2 bed property £321.60 (inc. VAT)
2 to 6 bed property £363 (inc. VAT)

Submission of non-resident Landlords receipts to HMRC

£90.00 (inc. VAT) quarterly

To remit and balance the financial return to HMRC quarterly – and respond to any specific query relating to the return from the Landlord or HMRC

Other Fees


Additional References (per reference)

£36.27 inc VAT

Guarantor Fee (per reference)

£63 inc VAT

Renewal Fee - Managed / Rent Collect service

£201.46 inc VAT

Mid Term Rent Review

£123.07 inc VAT

TDS Fee - Managed / Rent Collect service

£4.80 pcm inc VAT

Periodic Fee

£121.43 inc VAT

Addendum to Tenancy

£50.00 inc VAT

Change of Ownership

£276.29 inc VAT

Non-Resident Landlord HMRC submission

£93.87 inc VAT

Section 21 service

£189.35 inc VAT

Property Inspections

£95.00 inc VAT

Court Attendance

£210 per hour inc VAT

Money Handling Guidelines

As a member of property mark, we follow strict money handling guidelines. A link to the full set of these guidelines can be found by clicking here.

If you would like any assistance calculating the service fees or for more information in connection to the above, please contact our Property Management department on: 0118 955 9747.

We're proudly rated excellent by our clients on TrustPilot

Trustpilot

'Prospect' has recently helped me with selling my flat although my property was not the easiest to sell. 'Prospect' is represented by a team of enthusiastic, hardworking, professional, hardworking people who don't easily give up. I definitely recommend 'Prospect'.
- Katarzyna.

I moved to Prospect from another Agency last year after a complete refurbishment of my flat ready to let and I am so glad I made the move! I am particularly impressed with Agnese and the way she is managing my property, very efficient, always cheerful and very helpful.
- Melanie.

Prospect Estate Agency is committed to conduct our operations in a fully compliant manner. We fully support and adhere to all regulations covering the industry including The Estate Agency Act 1979, Competition Act 1998, The Consumers, Estate Agents and Redress Act 2007, Consumer Protection Regulations 2008, Sanctions and Anti-Money Laundering Act 2018, GDPR Act 2018, UK Competition Law, The Property Ombudsman Code of Practice and ARLA & Propertymark Protection.

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